Free Printable Timesheet Templates

What to put on a timesheet

A timesheet only needs enough to reconstruct the hours and prove they were approved. The essentials are the employee's name, the pay period, and for each day the time in, the time out, any unpaid break, and the resulting hours — plus a total and a place for the employee and approver to sign. The templates above include all of that. Anything beyond it (job codes, project names, cost centers) is optional and depends on how your employer tracks work.

Which template should you use?

• Weekly — the default for hourly work and the easiest to total. One sheet covers a single Monday–Sunday week.
• Bi-weekly — matches the most common US pay schedule (26 paychecks a year). It keeps two weeks on one sheet with a subtotal for each, which matters because overtime is still figured per week, not across the whole period. See what a pay period is for why that distinction counts.
• Monthly — a compact log when you only need a running record of days worked, common for salaried tracking or simple attendance.

From a filled sheet to a paycheck

A paper timesheet records the punches; turning them into paid hours is arithmetic that is easy to get wrong by hand — especially overnight shifts and the minutes-to-decimal conversion payroll needs. Once a template is filled in, type the times into the time card calculator to get the weekly total with breaks and overtime, or use the hours calculator for a single day. To map out the pay periods themselves, the pay period calculator projects paydays for any schedule.